bezrukof
ruen
contact

iPhone dictation → task in Notion

Setup ≈ 30 minutes

When you run several projects, tasks come from everywhere: on calls, on the road, between meetings. There is no time to write them down properly, and some simply get lost. This solution turns a voice note into a ready task in Notion within seconds.

What you get

  • Press the Action button on your iPhone and say: “send the client the TikTok report by Friday, high priority”.
  • A task with title, priority, project and deadline appears in your Notion task database.
  • The same path works for call summaries: paste the text and it becomes separate tasks.

How it works

  1. An iOS Shortcut records the dictation and turns it into text on the iPhone.
  2. The text goes to the Claude API with instructions to split it into fields: title, priority, project, due date.
  3. The JSON response is sent to the Notion API and creates a page in your task database.

There is no third-party automation service in the middle: just the phone, Claude and Notion.

What you need to set it up

  • A Notion task database with the fields you need, for example Name, Priority, Project, Deadline.
  • A Claude API key and a Notion integration with access to that database.
  • An iPhone with the Shortcuts app.

Tips

  • Keep your project list in Notion short and pass it into the instructions: the model will link tasks to projects more reliably.
  • If no deadline is mentioned, leave the field empty rather than inventing a date.